Privacy policy

Privacy policy

Personal data may be processed by Pianoforte consortium partners, represented by the National Radiation Protection Institute, Bartoškova 28, Praha 4, 140 00 Czech Republic, Email:

National Radiation Protection Institute (SURO) processes personal data in accordance with the below principles and practices. If we process your personal data, we will treat such data carefully in order to safeguard your privacy. From time to time, we may need to change or update this privacy notice. The most recent version will be available on our website and contains its date.

Which personal data do we process?

As far as necessary within the scope of our mission and activities, we collect and process your personal identification data and field of professional expertise and/or interest.

Why and on which basis do we process your personal data?

When you register for a conference, training, seminar or related event at SURO, this registration constitutes an agreement. On the basis thereof, we process your personal data for the purposes of managing the event administration. If you fail to provide the required data, you will not be able to register for the event at hand.

In order to comply with our legal obligations, we are required to process your personal data (including your national identification number) upon your visit to the SURO premises or (remote) access to SURO systems. The camera surveillance is intended to trace and establish illicit acts.

As a research foundation of public utility SURO has a mission to share knowledge and engage the public in its activities. Based on this inherent legitimate interest, we may contact you again for these purposes, once you were a participant to an SURO event or you are known as a valued contact.

In some cases, SURO will request your explicit consent to process your personal data. When you pose for a specific picture, this constitutes such explicit consent. SURO may edit and spread these pictures for publication and promotion purposes (e.g. through the press and/or for publication on its website, social media, company leaflets).

How do we collect your personal data?

We may collect information about you:
  • directly from you, such as the information you provided to us;
  • from other sources, such as the person registering you for the visit or event, your peers;
  • from publicly available sources such as LinkedIn or the corporate website of the organization you are working for; and
  • by means of cookies via a mailing platform. For more information on the cookies we use, please see below.


With whom do we share your personal data?

To fulfil the above purposes, SURO will only share your personal data with third parties if one of the following circumstances applies:
  • for executing a service for SURO, e.g. hosting, online form building, mailing platform, payment services;
  • if required for co-organising the event;
  • for meeting a legal obligation.

SURO does not intend to transfer your personal data to a third country or international organisation outside the European Economic Area (EEA). This may occur in exceptional cases (e.g. if required for a non-EEA co-organiser of an event) and the transfer will then be based on one of the following conditions as provided by law:
  • an adequacy decision by the European Commission;
  • appropriate safeguards to make sure that your data is protected;
  • a derogation for specific situations.

To receive information about the safeguards by SURO or for more details, please contact us (see below).

SURO does not transfer your personal data to any online advertising service.

For how long will we store your data?

SURO retains your personal data for as long as it is relevant for its purposes and as legally required. For certain processing activities, an explicit retention period applies. To receive more information on an explicit retention period, please contact us (see below).
What are your rights and how can you exercise them?
In accordance with the applicable legislation and within its limits, you may request:
  • access to your personal data, and a copy;
  • rectification of your data if they are not correct or incomplete;
  • erasure of your data;
  • restriction of the data processed to the extent this request is compatible with the purposes of processing.

Furthermore, you can withdraw your given consent (without this having an effect on the lawfulness of the prior processing).
You can exercise your right by sending an e-mail to the below mentioned address, accompanied by proof of your identity.
If you want to be unsubscribed from SURO and Pianoforte project partners mailings (corporate or Academy e-mail address), you can also click the ‘unsubscribe’ link in the last e-mail you received. Please note that you may still receive e-mails from SURO or Pianoforte project partner individuals that consider you to be a personal contact or as an individual addressee (in reciprocal email traffic).
If you do not agree with the way we handle your personal data, you may lodge a complaint with the data protection authority.

Use of cookies

This website does not use cookies. A cookie is a small file that the website you are visiting asks to save on your computer. Cookies are used on many websites to allow visitors to use various functions. Under the EU law, visitors to a website that uses cookies must be provided with information stating that the website contains cookies and the purpose for which cookies are used. Visitors must also consent to cookies being used.
Our website use Plausible Analytics platform to get all relevant data from visiting the website. By using Plausible Analytics, all the site measurement is carried out absolutely anonymously. Cookies are not set and no personal data is collected. All data is in aggregate only. We get some actionable data to improve, while the visitor keeps having an anonymous experience.
As a visitor to the website
The privacy of our website visitors is important to us so we do not track any individual people. As a visitor to the website:
  • No personal information is collected
  • No information such as cookies is stored in the browser
  • No information is shared with, sent to or sold to third-parties
  • No information is shared with advertising companies
  • No information is mined and harvested for personal and behavioral trends
  • No information is monetized

We run the Plausible Analytics script to collect some anonymous usage data for statistical purposes. The goal is to track overall trends in our website traffic, it is not to track individual visitors. All the data is in aggregate only. No personal data is collected.
Data collected includes referral sources, top pages, visit duration, information from the devices (device type, operating system, country and browser) used during the visit and more.

If you fill out our online forms as a stakeholder or a researcher

Our guiding principle is to collect only what we need and that we will solely process this information to provide you with the service you signed up for.
We use a select number of trusted external service providers for certain service offerings. These service providers are carefully selected and meet high data protection, data privacy and security standards.
We only share information with them that is required for the services offered and we contractually bind them to keep any information we share with them as confidential and to process personal data only according to our instructions.

How can you contact us?

If you have any questions about our processing of your personal data as described in this privacy notice, please contact us at

(25 October 2022)